New Doctors Sign On Timetable and Documentation

Firstly, welcome to the South Eastern Health & Social Care Trust.

The information contained within this document is intended to help ensure that the essential Medical HR/Payroll requirements around the commencement of your employment with the South Eastern Health & Social Care Trust are understood, and that all roles and responsibilities are adhered to in order to ensure a smooth transition into employment.

Sign-On

All paperwork must be with Human Resources Department by Monday 20 July 2020 to ensure correct payment. PAYROLL DO NOT ACCEPT PHOTOGRAPHED COPIES OF DOCUMENTS.

Failure to provide this information may result in you being paid incorrectly.

Please forward the forms attached below to the Medical Staffing Team NO LATER THAN MONDAY 20 JULY 2020.

PLEASE ENSURE THAT CORRECT POSTAGE IS PAID ON FORMS BEING POSTED TO MEDICAL STAFFING, AS ROYAL MAIL WILL NOT DELIVER.

Failure to provide this information may result in you being paid incorrectly.

Completed forms to:

Medical Staffing Team, South Eastern Health & Social Care Trust
Ards Community Hospital, Lough House, Church Street
Newtownards, BT23 4AS

IT IS STRONGLY ADVISED THAT YOU PRINT OFF YOUR JUNE PAYSLIP FROM YOUR CURRENT TRUST AND FORWARD IT TO MEDICAL STAFFING.

Relevant documentation for the sign-on process

Welcome Letter to Junior Doctors from the Medical Director 
Bankers Automated Clearance Form
Equal Opportunities and Monitoring Form
Fitness to Practice Declaration
New Employee Joiner Questionnaire
SD502 Opt Out
Less than Full Time Trainees Rota Pro Forma – IT IS IMPORTANT IF YOU ARE A LESS THAN FULL-TIME EMPLOYEE THAT THIS IS RETURNED AS SOON AS POSSIBLE (PRIOR TO SIGN-ON) POSSIBLE (PRIOR TO SIGN-ON)
HMRC Starter Checklist
Personal Information Form
SEHSCT Policies and Procedures Medical Trainees
HSC TC8 3 2012 EWTD opt-outform for junior doctors (3)
EWTD Letter from Medical Director to all new Medical Staff
South Eastern Trust Junior Doctor Rota Pattern and banding information
INFORMATION GOVERNANCE DETAILS WILL BE SENT SEPARATELY BY EMAIL

Copy of photo-page of Passport
Copy of Visa stamp if applicable
Copy of most recent Payslip

To enable you to get your Staff ID Badge, Carparking and Security access, it is vital that you complete and email the following form along with a passport size photograph to HR.medicalstaff@setrust.hscni.net, this will ensure you receive your ID Badge at the time of sign-on:

FAILURE TO RETURN THE ABOVE FORMS WILL RESULT IN NO ACCESS TO WARDS OR CARPARKS

Car park form

The Medical Staffing section of the Human Resources Department has a departmental section on the Trust i-Connect site, which you will be able to access on your arrival at the Trust.

This section will provide you with access/links to relevant Trust policies and procedures that you are required to read as part of your employment with the Trust.

If you have any queries regarding the sign-on process, please contact Human Resources Advisors within the Medical Staffing Team –

Tel:  (028) 9151 2227 – Medical Specialties
Tel:  (028) 9151 2106 – Surgical Specialties / Psychiatry
Tel:  (028) 9151 2234 – O&G / Paeds / Anaesthetics / Radiology / A&E